BOARD STRUCTURE & SCHEDULE
The Board of Trustees usually consists of 5-7 members, (including a president, vice-president, secretary, and treasurer) and operates in accordance with Kroka’s By-Laws. The Board of Trustees meets monthly – typically online – on the 4th Tuesday of each month at 6:30pm (EST). Kroka’s staff directors usually attend meetings, but are not voting members of the board. Minutes are taken at each meeting and are available upon request. The agenda for each meeting follows an annual calendar of monthly topics, while also responding to urgent and timely issues brought by the Director.
ROLES:
The president convenes meetings, and works with the Director to set the agenda for meetings and acts as a meeting chairperson to ensure that meetings are efficient and energizing. The president ensures compliance with the by-laws and signs legal documents on behalf of the organization.
The vice-president supports the directors and president in responding to immediate needs of the organization and substituting if necessary for the duties of the president.
The secretary ensures that the work of the board is documented and accessible: agendas, minutes, and supporting documents.
The treasurer works with the directors and business manager to ensure the financial health of the organization and present reports to the full board of trustees.
BOARD MEMBER EXPECTATIONS:
- To attend all board meetings and at least two special events throughout the year
- To support Kroka in its outreach and development efforts
- To be available and responsive within 24 hours in case of urgent questions or decision-making needs
OFFICIAL BOARD RESPONSIBILITIES:
Organizational Governance & Sustainability
- Ensure legal compliance with federal and state laws governing non-profit organizations
- Ensure board activities are in compliance with the by-laws
- Ensure program activities are in alignment with Kroka’s mission statement
- Hire, supervise, review, and support the leadership team
- Decide on major financial and capital investments (land acquisition, building projects)
- Serve as a resource for resolving conflict or grievances
- Schedule and conduct regular board meetings
- Recruit and retain new board members
Crisis Response
- Respond to any urgent internal or external crisis, including mediation, coaching, and meeting any urgent legal, financial, or public relations needs.
Fiscal Oversight
- Strategic financial planning
- Demand accurate timely quarterly financial reports
- Approve annual operating budget
- Insure preservation of capital assets and endowment
- Participate actively in fundraising
BOARD MEMBER BENEFITS:
Board members can enjoy the following extra benefits that are also offered to year-round staff: borrowing of Kroka expedition gear, overnight visiting privileges and meals on the Kroka campus, and tuition discounts for family members to attend Kroka’s summer programs and semester programs.